Plan Early
- Develop a detailed move-in schedule before arrival day.
- Assign staggered move-in times to reduce congestion.
- Communicate parking, unloading, and check-in instructions well in advance.
- Prepare contingency plans for weather and unexpected delays.
Coordinate Your Team
- Assign clear responsibilities to Residence Life staff and volunteers.
- Hold a pre-event briefing to review schedules and procedures.
- Establish a communication plan for responding to issues quickly.
- Identify staff members responsible for equipment, traffic, and student assistance.
Prepare Residence Halls
- Confirm rooms are ready before student arrival.
- Clearly mark residence halls and check-in locations.
- Test elevators and building access systems.
- Make campus maps readily available.
Prepare Equipment
- Ensure carts and moving equipment are available before students arrive.
- Stage equipment at convenient pickup and return locations.
- Inspect equipment prior to deployment.
- Monitor equipment throughout the day to keep it available where demand is highest.
Organize Traffic Flow
- Clearly identify vehicle entrances and exits.
- Designate unloading zones close to residence halls.
- Provide clear directional signage throughout campus.
- Keep emergency access routes open at all times.
Support Students and Families
- Provide clear arrival instructions before move-in day.
- Place volunteers at key locations to answer questions and direct traffic.
- Offer wayfinding assistance throughout campus.
- Create a welcoming environment that reduces stress and confusion.
Focus on Safety
- Keep sidewalks, entrances, and unloading areas free of obstacles.
- Monitor pedestrian and vehicle traffic.
- Encourage safe lifting practices.
- Ensure emergency personnel have unrestricted access when needed.
Taggabox®
Simplifying Campus Logistics